Legal Administration - future

Interested in a future career in immigration law but not yet ready for QWE and need to combine work with studies?

Job Description

Are you looking for a part time opportunity alongside studies or current commitments? At Fragomen, we have regular requirements for Legal Administrators to join our wider Shared Services team based in Sheffield.

These are part time positions offering 10 hours per week on a competitive hourly rate, worked across 2 days per week for 5 hours per day, and are a fantastic opportunity to join a global business and develop a career in immigration.

Register your interest today and, if your skillset meets the criteria set out below, we will be in touch when we are next actively recruiting.

About us:

Fragomen is the world’s leading exclusive provider of immigration services. We are a firm of more than 6,200 immigration-focused professionals and staff spanning more than 60 offices worldwide. Immigration has been our sole focus for 70 years, and today we offer support in more than 170 countries. We are problem-solvers, innovators and established thought leaders in immigration, providing strategic immigration advice to a diverse range of clients from individuals to the world’s leading multinational corporations.

Fragomen’s professionals are respected thought leaders in the immigration field providing expertise to governments across the world including the US Congress, the UK Parliament, the European Union and the United Nations.

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges and you will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our diverse workforce at Fragomen and we are fully committed to providing equal opportunities.  We believe that our differences make us stronger.

About the team:

The Coordination team is an extremely friendly and diverse team to join with people of all ages and backgrounds. The team is split into smaller sub-teams all with a Senior Coordinator overseeing the workflow and direct line management of the teams.

About the role:
The role helps to provide exceptional levels of business support to a wide range of clients by supporting Fragomen’s UK Inbound Associate’s and Paralegal’s in an administrative capacity. They are exposed to a full range of immigration processes and administrative tasks including:

Other key responsibilities will include:

• Drafting Initial Emails/Letters: draft emails of advice/letters of advice from templates
• Drafting online visa application forms: draft online visa application forms including Skilled Worker, Global Business Mobility, Indefinite Leave to Remain, and others as directed.
• Paying for applications: submit and pay for online applications and additional services
• Booking appointments: Book and re-schedule appointments online at the Visa Application Centre
• Connect Updates: maintain and update case management records accurately
• Compliance Packs: prepare immigration compliance packs for clients
• More complex drafting: draft CCLs, first contact emails and cover letters
• Drafting and Submitting Certificates of Sponsorship: you may be required to take on the additional duty of drafting and submitting Certificates of Sponsorship on the Home office’s SMS system
• Translation: organise translations

Additional responsibilities include:

• Managing dropboxes: answering queries from the client, assignees and case workers.
• Specialist tasks: become an expert in completing tasks in a specialist area, including PSC, Tier 5, Compliance and Private Client
• Special Projects: take on additional projects as required
• Support / training:  You may be required to undertake the training of new employees, which could include producing and/or delivering training packages
• Ad hoc duties: assist with ad hoc administrative functions, as needed

About you:

To be successful in this role you will be comfortable working in a team with excellent communication skills. You will be flexible and have a high level of attention to detail. Immigration experience isn’t required for this role, however would be advantageous.  

Also required:

• Ability to work flexibly and accurately in a fast paced environment
• Uses communication skills to influence and achieve objective
• Demonstrate exceptional planning and time management skills with an ability to multi-task.
• Be able to act under instruction with limited supervision
• Be able to plan workload, meet deadlines and priorities
• Ensures work completed is accurate, to a high quality and follows standard layouts
• Able to act under instruction
• Completes tasks within agreed time-frames and in line with expectations
• Completes the minimum number of tasks per day in line with set targets
• Implement effective processes to manage workflow and meet deadlines
• Demonstrates proficiency in word processing, Internet and email systems

Please note: If successful, this role will require a full 2 week’s attendance in the office for training purposes. Following initial training, the role can then be worked on a remote basis.

Fragomen in Sheffield:
Our Sheffield office is based in the city centre with the added bonus of free on-site parking, as well as several public transport links close by. The office has approximately 400 people working collaboratively and creating a dynamic, positive environment with over 20 different languages being spoken. You can expect a great working environment and regular events such as Summer and Christmas parties, social and cultural events.

The Firm operates a hybrid working model, which incorporates a blend of in-person attendance as well as working from home – our aim being to fully leverage our remote working technology and provide a balance for our people in the way that they work.

Whether in the office or working remotely, we are proud of our team spirit and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices (“RBP”) prioritises Fragomen’s social responsibility through one cross-cutting theme and five focus areas of Wellbeing, Diversity, Equity and Inclusion, CSR including Pro Bono, Social and Sustainability. The RBP initiatives offer great opportunities for everyone at Fragomen to get involved and help steer a variety of initiatives and activities.

Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.