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The Job:We are delighted to be assisting our client with their need for a Commercial Property Legal SecretaryAbout the Role: We are seeking a skilled and motivated Commercial Property Legal Secretary / Assistant to join our client based in North Bristol. This role offers an excellent opportunity to work within a team, supporting their commercial property solicitor with a variety of administrative and legal tasks.Key Responsibilities will include:<ul><li>Administrative Support: Provide comprehensive secretarial and administrative assistance to commercial property solicitors.</li><li>Document Management: Prepare, proofread, and format legal documents, including leases, contracts, and agreements and enquiries, ensuring accuracy and compliance with firm standards.</li><li>Client Liaison: Act as the first point of contact for clients, handling inquiries professionally and maintaining confidentiality.</li><li>Diary Management: Manage appointments, meetings, and deadlines, ensuring the efficient organisation of schedules.</li><li>Correspondence: Prepare and manage correspondence, including emails, letters, and telephone calls.</li><li>File Management: Open, maintain, and archive client files in compliance with legal and regulatory requirements.</li><li>Land Registry and Searches: Assist in conducting property searches, Land Registry applications, and liaising with relevant authorities.</li><li>Billing and Invoicing: Prepare bills and liaise with the accounts team to ensure timely invoicing.</li><li>Assisting with onboarding new matters</li></ul>The Person: For this role our client is seeking someone who has previous legal secretarial experience, ideally based in Commercial Property <ul><li>Previous experience as a legal secretary/ legal assistant, ideally in a commercial property department.</li><li>Proficiency in Microsoft Office Suite, case management systems, and legal software.</li><li>Strong typing skills with high accuracy and attention to detail.</li><li>Excellent organisational skills, with the ability to prioritise tasks and manage deadlines effectively.</li><li>Strong communication and interpersonal skills, with a professional and client-focused approach.</li><li>Familiarity with HMRC and Land Registry processes and property transactions is advantageous.</li><li>Experience of residential property / post completion work is advantageous</li></ul> The Salary:£25-30,000 The Hours:Monday Friday 9am 5pm (part time hours may also be considered)The Location:Patchway, Bristol 100% office basedThe Benefits:23 days holiday pay (plus bank holidays) + Christmas Close Down

Commercial Property Legal Secretary / Assistant

Flex Legal was originally conceived as a platform for law graduates to find fixed-term paralegal work. Law firms and legal teams would come to us with their workload challenges, and we would find the perfect paralegal to help solve them. Our organisation has changed a lot since then (we now also place lawyers and trainees), but facilitating paralegal placements remains the heart of our business.If you’re a seasoned paralegal looking to explore new legal practice areas, or a recent law graduate hoping to build that initial bit of legal work experience, Flex Legal is here to help you! This page is full of information to help your application.How the process works1. Apply Fill out an application form and submit your CV. Then, undergo a basic competency test and interview with our team.2. Build your Profile Create a legal profile on our platform, that we can show to our clients when they need support.3. Work When we find a suitable role, we’ll check your interest via text or email. If you're successful at interview, great! You’ll start and be paid fortnightly.As one of the UK’s foremost legal work organisations, we receive hundreds of applications to join our platform every week. Flex is committed to helping as many paralegals as possible find work opportunities – but can only accept your application to the platform if we are confident that we will be able to place you.For paralegal applicants:<ul><li>A UK-specific legal qualification such as an LLB or GDL is required as an absolute minimum.</li><li>Prior experience in a legal or administrative role is an advantage.</li></ul>We would also ask that paralegal CVs:<ul><li>Are no longer than 2 pages in length.</li><li>List your education from most recent to least recent.</li><li>List your work experience from most recent to least recent.</li><li>Do not include photos or headshots.</li><li>Use “professional” fonts such as Arial, Calibri, or Times New Roman.</li></ul>Once you've built a profile on our platform, we will pass suitable roles over to you as and when they come to us - which you can accept or reject with no commitment required. Here's what our platform offers you:<ul><li>A digital CV and profile video that you can customise at any time, and is visible to potential clients.</li><li>A digital availability calendar you control.</li><li>Text and email notifications for new paralegal roles.</li><li>Fortnightly pay.</li><li>Access to our SQE journal, where you can record Qualifying Work Experience towards your SQE qualification.</li><li>Access to our supportive and helpful team of Client Services Associates, who help you find the roles you want.</li></ul>

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